Developing a file structure is one of the first steps in creating your workflow. Whether youre using Lightroom to manage your library or Bridge to view folders of photos, its much easier to find a specific photo if you use a descriptive filename.
In my personal workflow, I include the date, project name, and image number. So for example: 2014-09-16_ND_Scout_0001.nef
Most everything I shoot is on one day. However, if youre shooting for multiple days, with multiple cameras on larger shoots, then I recommend you include that information too. That would look like this:
2014-09-16_ND_Scout_1_D700_0001.nef
2014-09-16_ND_Scout_1_D810_0001.nef
2014-09-16_ND_Scout_2_D700_0001.nef
2014-09-16_ND_Scout_2_D810_0001.nef
Mac OS X Yosemite offers a really easy way to rename your photos right in the Finder.
Step 1
After your images are copied from the card, open the folder and select all photos. Right-click and choose Rename Items.
Step 2
On the renaming window, we have the option to Replace Text, Add Text or Format the entire filename. You can use Replace Text if you wanted to keep the image numbers coming out of your camera, but I want to create new numbers. Choose Format.
Step 3
Click on the Name Format dropdown menu and choose Name and Counter.
Step 4
The Custom Format field is where you can add your new file name. I like to add a reverse date (2014-09-16 or 20140916) and then the name of my photo shoot. Adding a hypen or underscore helps to separate the file name, without putting spaces in the name.
Step 5
Now we need to add the image numbers. Click the Where dropdown and choose to put the numbers after name. Then make sure youre starting at number 1.
Step 6
Click Rename. Depending on how many photos youre renaming, this process should be nearly instant.
With renamed and organized files, I can easily search and find anything I need from my library in just a few minutes.
lots of good information here, thanks
Hello Nick, thank you for the tip. i’m having a problem in following your instructions though. i’ve upgraded to Yosemite but when i right click my selected images i am not seeing an option to “rename items”.
I had the same problem at first, but when I opened the folder with the images in Finder and used the 3rd icon from the left (show items in column) it worked…
I’m frustrated because Photos doesn’t have any more renaming capacity than iPhoto. My research tells me that it’s a big, bad no-no to change the name of a photo file using Finder. What has worked for me has been to Export each file (I export to the Desktop) and rename the file during the export process. I have lots of files with names like DSCN2450 that mean nothing to me. They get imported into Photos without my permission! My library has 50,000 photos in it. I’ll probably die before I get them all renamed!
The only way to manage photos is to rename them like this.
I also keep them in finder using specific folders with location names usually, i.e. California (maybe sub-folder San Fran… or people names, i.e. Brad, Betty or items, i.e. bicycle, motorcycle.
I stopped using iPhoto or Photos… BIG headache.
This is good tip/article.
Thanks.
Don’t rename them in Finder once they have been exported into iPhoto.
Hello Nick, thank you for the tip. i’m having a problem in following your instructions though. i’ve upgraded to Yosemite but when i right click my selected images i am not seeing an option to “rename items”.
I had the same problem at first, but when I opened the folder with the images in Finder and used the 3rd icon from the left (show items in column) it worked…
lots of good information here, thanks
I’m frustrated because Photos doesn’t have any more renaming capacity than iPhoto. My research tells me that it’s a big, bad no-no to change the name of a photo file using Finder. What has worked for me has been to Export each file (I export to the Desktop) and rename the file during the export process. I have lots of files with names like DSCN2450 that mean nothing to me. They get imported into Photos without my permission! My library has 50,000 photos in it. I’ll probably die before I get them all renamed!
Don’t rename them in Finder once they have been exported into iPhoto.
The only way to manage photos is to rename them like this.
I also keep them in finder using specific folders with location names usually, i.e. California (maybe sub-folder San Fran… or people names, i.e. Brad, Betty or items, i.e. bicycle, motorcycle.
I stopped using iPhoto or Photos… BIG headache.
This is good tip/article.
Thanks.